PII Redaction / Safety Settings
At a glance
| Location | Settings → Safety |
| Plan | All plans, including the free tier |
| Related features | 4 |
Comprehensive privacy and safety controls for your Spun workspace.
PII Redaction: Automatically redacts sensitive personal information (phone numbers, ID numbers, addresses, financial details, health info) from AI processing. Supports 10+ languages. Three preset modes:
- Maximum - Strictest redaction, blocks most PII categories.
- Balanced - Moderate redaction, allows some context through.
- Full AI - Minimal redaction, AI sees more data for better responses.
Switching modes triggers an embedding purge to ensure previously-indexed data respects the new mode.
Data Controls: Request a full data export of your organization's data - if the org has used Contact Intelligence, the export also includes a summary of those third-party lookups (purpose, subprocessor, retention, and counts, not the enriched profile content itself; deleting an individual profile's data is done from that contact, not from the export). Delete your account (instant self-service or assisted deletion), which also removes any published Spun Chat attachment files, not just their database rows. Purge all messages. Pause or resume storage syncing.
Meetings and Recording (admin-only): Decide whether anyone in the organization may record a meeting at all, what the default is for a new meeting (no recording, audio with a transcript, or video) while the host stays free to change it when starting one, whether every meeting is routed through Spun's media servers so participants' network addresses stay hidden from each other, and how long recordings and transcripts are kept. When a recording's retention period ends the recording is deleted and its sharing links stop working, and summaries and follow-up suggestions built from a transcript are deleted together with the transcript.
Outbound Reports: Choose whether pipeline activity is included in the daily summary that leaves the workspace.
Connection Safety: Configure cross-org connection preferences - enable/disable incoming connection requests, enable/disable cross-org messaging.
How to use
- Go to Settings → Safety.
- Choose a PII redaction preset (Maximum, Balanced, or Full AI) or customize individual PII categories.
- Configure which AI services use redaction (Compose, Summarize, Chatbot).
- Use Data Controls to request exports (includes a Contact Intelligence lookup summary if any were made), delete account, or purge messages.
- Admins: set the organization's meeting recording policy and how long recordings and transcripts are kept.
- Configure cross-org connection safety preferences.
Related features
FAQ
- How do I protect personal data?
- What is PII redaction?
- How do I enable safety settings?
- Does Spun protect sensitive information from AI?
- What are the PII preset modes?
- How do I delete my account?
- How do I export my data?
- What does my data export include?
- How do I purge messages?
- Can I stop my team recording meetings?
- How long are meeting recordings kept?